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Migrating Your Exchange Email to VT Google Apps Mail in Outlook for Windows

Question:
How do I migrate email from my Exchange account to my VT Google Apps Mail account in Outlook for Windows?
Answer:
  1. Disable forwarding, and make an archive back-up.
    1. Disable your email forwarding. For instructions, see Enabling or Disabling Forwarding of VT Google Apps Mail.
    2. Create a backup Personal Folder File of your entire Exchange account. For instructions, see Backing Up Data to a Personal Folder File (.pst) in Outlook for Windows and remember to select your top-level Exchange account.
    3. Close Microsoft Outlook.
  2. Download Google Apps Migration for Microsoft Outlook.
    1. Go to the Google Apps Migration for Microsoft Outlook Web page.
    2. Click the Download Migration Tool button.
    3. Save the file to your computer.
  3. Run the program that you just downloaded.
    1. Double-click the OutlookMigrationSetup icon.
    2. If prompted, click the Run button.
  4. Enter your credentials.
    1. When prompted, in the Email address: text box, type: ABC@vt.edu but replace ABC with your PID.
    2. Select the Yes, I have a password: radio button.
    3. In the Yes, I have a password: text box, type your VT Google Apps password. If you have forgotten your password, follow the instructions at Changing or Resetting Your VT Google Apps Account Password.
    4. Click the Continue button.
  5. Select your PST file.
    1. From the Select a Microsoft Outlook user profile or PST files to migrate drop-down list, select From PST File(s).
    2. Select the PST file you created earlier.
    3. Click the Open button.
    4. Click the Next button.
  6. Choose other options.
    1. Place a check in the check box(es) corresponding to the data that you want to migrate.
    2. Click the Migrate button.
  7. If you your PST file is password protected (You may have to do this multiple times.):
    1. In the Password text box, type the PST file password.
    2. Click OK.
  8. Once the migration completes, click OK.
  9. Click the Close button.

If you chose to migrate your entire Exchange account, then multiple folders will appear in VT Google Apps Mail with names that have the following pattern: [Name of PST File].pst/[Name of Exchange Folder].

If you want to move all your migrated Exchange mail to the Inbox of your VT Google Apps Mail, see Moving Email Messages in VT Google Apps Mail.

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Thu, 08/15/2013 - 11:03am 1049 Views Article ID: 3768