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Migrating or Moving Your Exchange Email to VT Google Apps Mail in Outlook for Windows

Question:
How do I migrate or move email from my Exchange account to my VT Google Apps Mail account in Outlook for Windows?
Answer:
  1. Verify that you are not part of International Trade and Research (ITAR). If you are part of ITAR, see Switching from Exchange to VT Google Apps Mail while in International Trade and Research (ITAR) for more information.
  2. Disable forwarding, and make an archive back-up.
    1. Disable your email forwarding. For instructions, see Enabling or Disabling Forwarding of VT Google Apps Mail.
    2. Create a backup Personal Folder File of your entire Exchange account. For instructions, see Backing Up Data to a Personal Folder File (.pst) in Outlook for Windows and remember to select your top-level Exchange account.
    3. Close Outlook.
  3. Download Google Apps Migration for Microsoft Outlook.
    1. Go to the Google Apps Migration for Microsoft Outlook® Web page.
    2. Click the Download Migration Tool button.
    3. Save the file to your computer.
  4. Run the program that you just downloaded.
    1. Double-click the OutlookMigrationSetup icon.
    2. If prompted by a user account control window, click the Yes button.
  5. Enter your credentials.
    1. When prompted, in the Email address: text box, type: ABC@vt.edu but replace ABC with your PID.
    2. Clear the Remember me check box.
    3. Click the Continue button.
    4. In the browser window that opens, after reading the permissions that Google requires to perform the migration, at the bottom of the window, click the Accept button.
  6. Select your PST file.
    1. In the Google Apps Migration for Microsoft Outlook window, clear the Use my most recent migration settings check box.
    2. Under Select a Microsoft Outlook user profile or PST files to migrate, from the drop-down list, select From PST File(s)....
    3. Select the PST file you created earlier.
    4. Click the Open button.
    5. Select the Migrate only new data radio button.
    6. Click the Next button.
  7. Choose types of items to be migrated.
    1. Place a check in the check box(es) corresponding to the types of data that you want to migrate.
    2. Click the Migrate button.
  8. If you your PST file is password protected (You may have to do this multiple times.):
    1. In the Password text box, type the PST file password.
    2. Click OK.
  9. When the migration is finished, click OK.
  10. Click the Close button.

If you chose to migrate your entire Exchange account, then multiple folders will appear in VT Google Apps Mail with names that have the following pattern: Name of PST file.pst/Name of Exchange folder.

After the migration is complete, if you want to move your migrated email to the Inbox of your VT Google Apps Mail, see Moving Email Messages in VT Google Apps Mail.

Thu, 08/15/2013 - 11:03am 1347 Views Article ID: 3768