answers.vt.edu / Email, Web and other Internet / Blocking or Filtering E-mail Messages from Specific Senders in...
 
Blocking or Filtering E-mail Messages from Specific Senders in Outlook 2003/2007 for Windows XP/Vista
Time to Complete (in minutes):  7

Question:
How do I block or filter e-mail messages from specific senders in Outlook 2003/2007 for Windows XP/Vista?
Answer:

  • To block a specific sender, enable and configure the Junk E-mail filter:
    1. Start Outlook.
    2. Enable the Junk E-mail filter. For instructions, refer to Enabling the Built-In Junk E-mail Filter in Outlook 2003/2007 for Windows XP/Vista (http://answers.vt.edu/kb/entry/1793/)
    3. From the Go menu, select Mail.
    4. View your Inbox:
      • In Outlook 2003: In the left pane, under All Mail Folders, select Inbox.
      • In Outlook 2007: In the left pane, under Mail Folders, select Inbox.
    5. In your Inbox, right-click a message from the sender you want to filter.
    6. From the drop-down list, select Junk E-mail.
    7. Select Add Sender to Blocked Senders List.
    8. Click OK.
  • To filter e-mail messages, create a rule to send all messages from a specific sender to your Junk E-mail folder:
    1. From the Go menu, select Mail.
    2. View your Inbox:
      • In Outlook 2003: In the left pane, under All Mail Folders, select Inbox.
      • In Outlook 2007: In the left pane, under Mail Folders, select Inbox.
    3. From the Tools menu, select Rules and Alerts....
    4. Click the New Rule... button.
    5. Under Step 1: Select a Template, under Stay Organized, select Move Messages From Someone to a Folder.
    6. Under Step 2: Edit the Rule Description (Click an Underlined Value), click the People or Distribution List link.
    7. In the From text box, type the e-mail address of the sender whose e-mails you want to send to your Junk E-mail folder.
    8. Click OK.
    9. Under Step 2: Edit the Rule Description (Click an Underlined Value), click the Specified link.
    10. Under Choose a Folder:, select Junk E-mail.
    11. Click OK.
    12. Click Next.
    13. Click Next.
    14. Click Next.
    15. Click Next.
    16. In the Step 1: Specify a Name for This Rule text box, type a name for the rule.
    17. Under Step 2: Setup Rule Options, place a check in the Run This Rule Now on Messages Already in "Inbox" check box.
    18. Click Finish.
    19. Click Apply.
    20. Click OK.
© 2009 Virginia Polytechnic Institute and State University
Powered by KBPublisher (Knowledge base software)