There are three ways you can assign access to your filebox or hosting site to Virginia Tech affiliates:

• Assign access to all Virginia Tech PIDs.
• Assign access to groups of Virginia Tech PIDs.
• Assign access to specific Virginia Tech PIDs.

To assign access, begin with the following steps:

1. Log on to your filebox or to your Web hosting site.
   • To log on to your filebox: Go to the Filebox page (https://filebox.vt.edu/admin/), and log on with your PID and password.
   • For instructions on logging on to your hosting site, refer to Logging On to the Web Administration Tool (http://answers.vt.edu/kb/entry/2624/).
2. Under the Read Access column, click the link that corresponds to the folder to which you wish to assign access privileges.
   Notes:

   • The link will be labeled according to either the type of access you have assigned the folder in the past or the default access type. The access types are everybody, authenticated users, or administrators.
   • To assign the same access to all folders in your filebox or hosting site, click the link to the right of the Home folder icon.

3. Decide which Virginia Tech affiliates you would like to assign access to and create the necessary groups or users.
   Note: If you want to assign access to all Virginia Tech affiliates, skip these steps.
   • To add a specific PID to assign access to:
     1. Beside Users with VT PID, click the add new user button.
     2. In the VT PID to add text box, type the PID you want to add.
     3. Click OK.
   • To create a group of PIDs to which to assign access :
     1. Beside Groups of Users with VT PID, click the create new group button.
     2. In the Group Name text box, type a name for the group.
     3. Click OK.
     4. In the VT PID to add text box, type each PID you want to add.
        Note: Separate each PID with a comma or a space.

     5. Click the add button. The PID(s) will show up in the Members list to the right.
     6. Once you have added all the PIDs you want to the group, click the return to access control button.
   • To assign access to all Virginia Tech PIDs, place a check in the Read (Webbrowser) check box to the right of All VT PID.
   • To assign access to a group or to individual PIDs, complete the following:
     • To assign read access, place a check in the Read (Webbrowser) check box to the right of the group or PID.
       Note: If the Read (Webbrowser) check box is grayed out, remove the check from the Everybody (no password prompt) or All Virginia Tech PIDS check box at the top. This will activate the Read (Webbrowser) check box you need.

     • To assign write access, place a check in the Write (WebDAV) check box to the right of the group or PID.
       Note: In order for Virginia Tech affiliates to write to files, they must configure a WebDAV client to connect to your filebox or hosting site. For instructions, refer to the appropriate article below:

       • Configuring WebDrive for Windows XP/Vista to Connect to Your Filebox (http://answers.vt.edu/kb/entry/2285/)
       • Configuring WebDrive for Windows XP/Vista to Connect to the Web Hosting Service (http://answers.vt.edu/kb/entry/2308/)
       • Downloading and Configuring Goliath to Connect to a Filebox in Mac OS 10.2/10.3/10.4 (http://answers.vt.edu/kb/entry/2286/)

4. Click ok.
5. Send the person(s) to whom you assigned access the link for your filebox or folder.
   Example: http://filebox.vt.edu/users/[PID]/[Folder or File Name]
   Notes:

   • Replace [PID] with your PID.
   • Replace [Folder or File Name] with the particular folder or file name you have given access to. Make sure you include any file extension. If you have given access to the enire page, a folder or file name is not necessary.
   • Your filebox will prompt for a PID and password.